2016-2017 Choir Member Handbook

Dear Parents and Students:

 I am most excited that you have chosen choral music as a part of your continuing education at White Oak High School and White Oak Middle School. The standard of excellence has been continuously on the rise every year in choir and this coming year will certainly be no different. It is my goal, not only to develop areas of musicality within each individual, but also that each individual develop in the areas of character, loyalty, teamwork, responsibility, and respect and recognize the genius within their self. It is also my expectation that members of the choir serve as leaders and role models in our school and community. Self-discipline in the choral rehearsal is relative in comparison to behavior in our hallways, other classrooms, and in the general public.

The White Oak Choral program includes three basic areas of involvement.

  1. Daily classroom rehearsal, which takes place every day in the classroom.

  2. Performance, which is a culmination of our rehearsals and daily work.

  3. Competition, in which students have the opportunity to participate in various auditions/contests throughout the school year. (See Choir Travel)

The guidelines outlined on the following pages are designed to help bring about success in our choral program at White Oak ISD.  In complying with these guidelines you will fulfill a commitment to the Choir, our community, and a commitment to yourself to follow your dreams and discipline yourself to be the best you can be in life.

Respectfully,

Ruthie Hughes, Director

 

CHOIR PROGRAM PHILOSOPHY:

To teach an appreciation and understanding of the performing arts and how music influences and reflects history and culture

 To teach the importance of self-discipline, cooperation, loyalty and respect for others, as well as responsibility

 To create in students a desire and appreciation for excellence in the performance of any endeavor

 To teach students how to set individual goals in life, how to accomplish those goals through dedication, self-discipline and persistence, and recognize their genius

 To teach students the technical skills, within their music, which is needed for them to perform to the best of their ability

CHOIR MEMBER RESPONSIBILITY

  •  Always conduct yourself with honor and integrity, being honest and fair to all others. Do not be a part to gossiping or demeaning any other member. Do not bully any other member, or be a part to bullying any other member.  Instead, be supportive and encouraging to all others.
  • Be regular in attendance and responsibly account for all of your absences.
  • Be prepared for all rehearsals and performances and be on time.
  • Be responsible for and expect to assume the benefits or consequences of his/her actions; Horseplay, or pranks, are activities that will not be allowed or tolerated! Do not disrupt nor disturb rehearsals with inappropriate activities. Unbecoming conduct that reflects poorly upon the reputation of our school or organization, is subject to disciplinary action, upon the discretion of the teacher. If a student has been caught in the act of stealing, or choosing NOT to follow the Director’s rules while on a trip (including curfew rules), he(she) will not be allowed to attend any other school-sponsored trip with this organization for the duration of at least one following year. You will lose the privilege of travel for 1 more following year.
  •  Be personally clean, neat, and dressed appropriately in school, as well as while participating in our choral extra-curricular and co-curricular activities.
  •  Be personally responsible for all information regarding the choir, rehearsals, events, and schedules and in relaying such information to your parents and/or guardians.
  •  Cooperate with fellow choir members and share with them the responsibilities and privileges that are part of this choral program.
  •  Be responsible for the upkeep and cleaning of your uniform throughout the year, as well as the return of all assigned uniform articles at the close of this school year.
  •  Follow all classroom rules, school handbook rules, regulations, and travel instructions for trips.
  • The use of profanity by students at school or at school related functions shall not be tolerated.
  • Under state and federal law, a student is not allowed to possess, sell, give away, or use alcohol, tobacco products, or illegal drugs on school property or at a school-related or school-sanctioned activity, on or off school property. Set your standards high, and be the exemplary role model that is expected of you.
  • Be respectful and honest toward those in authority, at all times.
  • Always strive, persevere, and maintain a positive attitude toward achieving your goals as a choir member. No one is expected to be perfect….but everyone is expected to give their all!

 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

Student Signature is required at the back of this handbook, for your agreement to these rules.

ELIGIBILITY:

 Choir is considered an extra-curricular course. **UIL rules require our students to follow the NO PASS, NO PLAY guidelines. Participation in competition is allowed only if the student has a passing grade (70 or above) in all courses. If ineligibility occurs, the student must regain his (her) eligibility through passing all courses by the next 3-week progress report to participate in another activity. To remain in HS Varsity Mixed Choir, this is a MUST! Every member’s participation is necessary for the success of our Varsity program.

FINES:

Fines are assessed for lost or damaged materials (classroom furniture, music, uniform items, etc.).

All fundraiser collections are due AT THE CONCLUSION of that particular fundraiser.

Fines are also assessed for the entry fees from “unattended competitions” that you had committed to attending, even if this has resulted due to ineligible grades:  if the student signs up to participate, then he (she) must be responsible for maintaining his (her) eligibility in all courses, and committed to auditioning/performing; otherwise you must reimburse the district for the cost of your entry fee.

FUNDRAISERS:

The raising of funds allows for the student’s individual financial capabilities toward attending various activities, as well as helps the student to defer the cost of their travel to participate in Music Festivals & State events.  Most of these are one-day events, but not all.

All students participating in the fundraising activities are eligible for the trips of the various choirs, although some would rather pay the full cost of the trip without fundraising.  That is totally fine. If the student desires trip participation, money will need to be collected.  It will be the student’s responsibility for collecting all fundraising money. Fundraiser accounts are on an individual basis.  Everyone must be responsible for their own merchandise and money collection. Reasons for deficit accounts are usually unacceptable (such as “I lost it”, “Someone stole it”, or “My brother ate it”). Account balances which do not have a “zero balance” at the deadline for turning in their money & merchandise, could result in denial of participation or performance privileges, and/or withheld privileges for attending such a trip.

GRADING:

Grades are based on the following criteria:

  1. Attitude & Participation: in daily class and outside classroom scheduled events.

  2. Attendance at Extra Rehearsals, as well as Attendance for our entire Concerts.

  3. No student will be allowed to “exempt” any Concert. Your Grade on a concert will be determined by your participation, behavior, and the act of observing other Choirs on the concert program, and are not allowed to exempt.  It will be calculated as a Major 9 wks. grade, counting 60% of your 9 wks. grade, and not your Semester Final.

 Each student earns a weekly participation grade of up to 100 possible points calculated from their daily participation that week, and based upon teacher observation. Self-discipline and a proper attitude are absolute requirements. Disturbances, by any choir member in rehearsal, show a lack of interest and respect, and will be dealt with immediately upon occurrence.

Homework assignments may also be given. This would primarily cover marking music, but could include rehearsal of their music and/or memorization of their music. If an assignment is given, each student is expected to complete this work by the assigned date! These assignments will be calculated as a test grade.

All choir members are expected to attend all extra rehearsals and performances as requested by the Director. Advance notice will be given prior to these rehearsals.

Performances are the finished product of our rehearsals; therefore this area is a requirement.  Their participation and attendance during the full length of the concert evening will be a major test grade. All choir members are expected to attend the entire length of our concerts. This allows the student to observe other choirs, as well as show respect to those other students who have worked diligently preparing for their concert. This also relates directly to the student in fulfilling TEKS (Texas Essential Knowledge and Skills) requirements through participation, demonstration, illustration, and/or observation.

 SUPPLIES: FOLDERS AND MUSIC

 Choir folders and music are comparable to textbooks of other classes. The student is responsible for having his (her) folder with all contents for the beginning of each rehearsal. A storage bin is provided for the safekeeping of folders in the choir room. Below is the list of supplies required:

  1. a 1” BLACK, “hard-surface” folder (with inside pockets) that has 3 rings

  2. a 3-hole pencil pouch with 4 pencils, and 4 YELLOW highlighters

  3. 6th grade bring 1 add’tl pencil (total of 5)
  4. 7th grade bring a box of Kleenex

  5. 8th grade bring 1 dispenser of hand sanitizer

  6. All HS bring 1 add’tl Black performance folder

 Our Music is very expensive. Special care of music is a necessity; therefore any lost, damaged or unnecessarily marked music is your responsibility; the cost of replacing that music will be charged.

If you lose your pencils, please replace them, immediately.  A pencil in your choir folder is a DAILY REQUIREMENT & YOUR RESPONSIBILITY!!!

NEVER USE AN INK PEN IN YOUR MUSIC, unless instructed by the Choir Director to do so!

TRAVEL:

  1. Individual competitions such as All-Region, Pre-Area, and Area auditions are used as the Texas All-State Choir selection process, and are optional for beginning the audition process; but you must meet all eligibility requirements to participate at all levels.

  2.  UIL Solo & Ensemble (Region Level), and UIL Texas State Solo & Ensemble are optional, but are  highly encouraged, as these types of events challenge the student to develop his (her) talent more fully and earn honors for their self which could lead to College Scholarship opportunities. Student must meet all eligibility requirements to participate. (JH in January, HS in February & May)
  1. Group competition will be UIL Concert/Sight-Reading Contest, which is REQUIRED from all members who meet all eligibility requirements to participate. JH – April 10 (Mon.); HS – April 11 (Tu)

  2.  Our yearly MS Dallas Music Festival is currently not being offered, and we are seeking out a replacement Music Festival in the Dallas area.  More info. to follow on this.  This trip would be an optional trip, not required for your child’s attendance; although if we do perform in a festival (followed by 6 Flags), I would recommend all attend for our overall Choral Balance.

  3. Zero Tolerance: Examples include Tobacco, Alcohol, or Drugs – Any student found possessing or using these products on school property or at any school sponsored activity, will be dealt with according to WOISD student handbook policy, and could result in immediate expulsion from the program. Although this handbook does not address every possible situation that could occur in a program, any questions not addressed in this handbook, as well as the interpretation, will be answered by the appropriate Principal.

High School choral students will be offered excellent opportunities for choir workshops, in which area colleges conduct to help prepare the students for individual contests such as HS Mixed Region to Area competitions. Advancements at these contests lead to selection to the Texas All-State Choir. These will be at the expense of the student (usually $10.00 for a Saturday workshop), and may involve the student providing his (her) own transportation to and from the workshop. (see Region IV Events) Trip Eligibility requirements apply!

All members will travel to competitions, performances, destinations, etc. on school-approved transportation, unless otherwise noted by separate permission forms. Students may ride back from any of the above with his (her) own parent or guardian, if they have signed out on location with the director or supervisor in authority. NO STUDENT WILL BE ALLOWED TO LEAVE THE LOCATION OF THE EVENT WITH ANYONE BUT THEIR PARENT OR GUARDIAN, unless PRIOR arrangements have been made with the choral director, and are subject to the approval of the school’s principal.

Additional Parental Supervision will be needed at most all of the above mentioned activities. If your child is involved in any of the above, please be in agreement with assisting us to supervise. Your student’s safety will be of the UTMOST IMPORTANCE! Please help us.  PLEASE volunteer, since it will be YOUR child participating.

              CONTACT NUMBERS:

                             (and Chain of Command)

Contact Position/Contact Name/Desk Phone/Cell Phone

HS & MS Choir Director/Ruthie Hughes /903-291-2051 /903-918-6627

Asst. MS Choir Director /Krystal Kirkland/ 903-291-2051/ Private

High School Principal /Donna Jennings/ 903-291-2002 /903-452-3715

High School Asst. Principal/Amy Billingslea/903-291-2003 /903-399-1736

High School Secretary /Cortney Byrd /903-291-2001 /Private

Middle School Principal /Becky Balboa/ 903-291-2056 /903-452-3720

Middle School Asst. Principal /   Higginbotham/903-291-2057 /903-

Middle School Secretary /Angela Carter/ 903-291-2055/ Private

Superintendent/ Michael Gilbert /903-291-2202 /Private

Superintendent Secretary/ Julie Bodovsky /903-291-2201/ Private

UNIFORMS:

High School: All high school members will receive a formal concert uniform. All parts of the uniform are the responsibility of the student. Uniforms are issued cleaned & ready for performance. Uniforms should be professionally cleaned between concerts. The uniforms will need to be returned, in your garment bag, at the end of this school year, along with money for our cost of dry cleaning:

                                    Men-$15.00 / Women-$5.00

  • Men: Issued Tuxedo includes Black Jacket & Pants, Maroon Tux Shirt, Cummerbund & Garment Bag.

  • All Men need to provide their own Black Dress Shoes and Black Crew Socks (NOT WHITE!).

  • Women: Issued Formal Black Dress & Garment Bag & Jewelry; Provide your own Black Flat Dress Shoes.

  • Both Men & Women:Maroon Choir Polo Shirt (You purchase from Director for approx. $15)

Middle School: No uniform is issued, but the following is required for performance:

  • Maroon Choir Polo Shirt (You purchase from Director for approx. $15) Please note: Gr. 7 & 8 may still use their White Polo Shirt from last year OR purchase a new Maroon one.

  • Boys: in addition to Choir Polo, you provide Black Belt, Black Slacks, Black Dress Shoes & Black Crew Socks.
  • Girls: in addition to Choir Polo, you provide FLOOR-LENGTH Black Skirt & nice Black Flat Shoes                (no Tennis shoes!)

  • All High School and Middle School Choir Members will be required to purchase the choir polo shirt, mentioned above, at the beginning of the school year. Some activities will require blue jeans to be worn with this shirt, but only a few events.

REMINDERS:

  • Supplies: Music Folders, with necessities previously listed, brought within 1st wk. of school

  • Form: Medical Record/Parent Permission Form due by end of 1st wk. of school

  • Uniform: Required for all performances;            Choir Polo Shirt (Order Form coming soon)                Please DO NOT wait until December to begin  looking for your child’s uniform parts.  Stores do  not carry all items during all seasons of the year.        Plan ahead & purchase these items NOW, please.

Middle School Choir Events

                    2016-17

Oct. 4, 2014 (Sat.-opt)…..(Gr. 7-8) All-Region Mixed Choir Contest…Lv.5:30 am – Rtn. approx.8:30 pm… @ Gunter HS
*$10 commitment……(if selected to choir, must commit to Region Clinic/Concert, Nov. 1, 2014 all day)
Oct. 11, 2014 (Sat.-opt)…..(Gr. 7-8) All-Region Cambiata Choir Contest…Lv. 6:45 am – Rtn. approx.8:30 pm… @ Sunnyvale High
School *$10 commitment……(if selected to choir, must commit to Region Clinic/Concert, Nov. 1, 2014 all day)
Nov. 1, 2014 (Sat.©) (Gr. 7-8)…All-Region Clinic (8am) & Free Concert (5pm) @ Mt. Pleasant HS (©Req’d All-Region Choir
Members) $10 commitment (Students Lv. 6:45 am & will have rehearsal all day)…(Parents arrive early for parking & seatingfull
capacity is expected, and make plans to allow your child to ride home with you after concert).
Dec. 11, 2014 (Thurs.-Req.) (Gr. 6-8)… Christmas Concert……All MS Choirs……6:30 pm-8:30 pm ……WOHS Auditorium
Full attendance is Required: This is your Six Weeks Exam Grade……(Please bring cookies. Parents are needed to volunteer for serving)
Concert followed by Refreshments.
*Dec. 12, 2014 (Fri)…(Gr. 6-8) Select Choir performs Christmas program @ Austin Bank (Hwy. 80), area Nursing Hms, then lunch
& leisure time @ Longview Mall {I NEED PARENTS TO ASSIST WITH SUPERVISION AT THE MALL, NOON-2:15) (Only with
the prior approval of our Principal’s Ofc. & School Board of Trustees)
*Dec. 10-20, 2014 M(Gr. 7-8) Select Solo & Ensemble Contest Music during Class Time. Music MUST be selected before you leave
for Christmas Holidays.
Jan 31, 2015 (Sat.-opt.) (Gr. 7-8) Solo & Ensemble Contest…T ime To Be Announced… @ Greenville HS……$10 commitment
April 7, 2015 (Tues.,Req.) (Gr. 7-8) Possible UIL Concert & Sight-Reading Contest…Time To Be Announced @ Mt. Pleasant HS
Participation Required, if we go, but Eligibility applies + Major Test Gr.
May 14, 2015 (Thurs.-Req.)…WOHS & MS Choirs Spring Concert…6:30-8:30 pm….WOHS Auditorium…
Full attendance is Required: This is your Six Weeks Exam Grade……(Please bring cookies & Parents call to volunteer to serve)
*May 9th, or 16th, 2015 (Sat.-opt.)….(Gr. 6-8) Spring Music Festival in Arlington, TX. + Six Flags-Participation optional, but is
strongly recommended…Need commitment by Wed., March 18 & full payment by Wed. April 1.(price incl. Six Flags Ticket + 1 meal)
This will occur only upon the approval of our Principal’s Ofc. and School Board of Trustees, due to our school transportation needs.

© All listed auditions are by choice, but once signed up and committed to attend, you WILL be assessed the listed entry fee for your DNA:
· All-Region Auditions – $10 / Solo & Ensemble $10 per event
· Rehearsal CD’s and Tapes will cost $1/cd, and may be purchased through Mrs. Hughes or Mrs. Lovelace
Keep on Refrigerator for Reference: Mrs. Hughes’ Office Ph.(903) 291-2051 / Cell (903) 918-6627
Mrs. Lovelace’s Office Ph.(903) 291-2051 / Cell (903)240-4722
See our blog for further information: hughesr.wonecks.net
*These are tentative dates, and may change due to other circumstances. Please watch for information to be sent home

High School Choirs List of Events

2014 – 2015

August 29, 2014 (Fri.) Choir Senior Night Football Game(Choir Seniors sing Nat’l Anthem) Meet 7:15pm WOHS Stadium
Press Box: If not in Band or Football, Dress in Choir Uniform (choir polo shirt and jeans) or Team Uniform

Sept.19th,Oct.10th,Nov. 7th (Fri.-Req.) Football Games.Sing Nat’l Anthem.Meet 7:15pm…WOHS Stadium Track

Sep 27, 2014 (Sat.-opt.) ♥Region HS Mixed REGION Audition…Lv.7:30am–Rtn.Approx.7-7:30pm…[email protected] Tree JH .$10 commitment (if selected, must commit to performing @ Region Clinic/Concert on Nov.1. 2014)

Oct.11, 2014 (Sat.-Opt) HS SAB Audition…Lv. 6:45 Rtn. Approx. 8:30 pm. Mt. Pleasant HS
(if selected, must commit to performing in Region Clinic/Concert on Nov. 1, 2014 @ Mt. Pleasant HS)

Nov. 1, 2014 (Sat.♥)All-Region Clinic (8am) & Concert (5 pm) {Parents take home students following concert} Mt. Pleasant HS *$10 commitment (♥Req’d particip.for All-Region Choir Members) (Students Lv. 6:45 am & rehearse all day) (Parents arrive early for parking & seating:full capacity expected)

Nov. 8, 2014 (Sat.-opt)…Pre-Area Workshop…..Lv. TBA – Ret’n TBA…………..……@ Pittsburg ……….……….$10 at door
Nov. 13, 2014 (Thurs.)…….Pre-Area Audition…Eat in cafeteria before leaving at noon – Ret’n 9pm @ ETBU Marshall $10 commitment… Only for those advancing from All-Region audition (if selected, must commit to auditioning @ Area Contest on Jan.10, 2015 & All-State participation required on Feb.11-14, 2015)

Dec. 11, 2014 (Thurs.-Req.) All Grades… Christmas Concert…6:30 pm-8:30 pm …… WOHS Auditorium… Full attendance is
Required: This is your Six Weeks Exam Grade……(Parents, Please bring cookies & volunteer to serve, following our concert)

Dec. 15-19, 2014 HS Solo & Ensemble Contest Title Selections made during Class. Music MUST be selected before Christmas.

Jan.9-10,2015 Sat.(if advanced from Pre-Area) Area (All-State)Audition…Lv. Fri 11am / Ret’n Sat approx. 9pm
@TAMU-Commerce……$10 audition commitment. Bring $$ for meals

Feb.11-14, 2015 (Wed.- Sat.)…TMEA Convention: All-State Groups Perform @ San Antonio Convention Center All-State
Concerts are free, but require a ticket for Mixed Choir Concert. Required if you make an All-State Choir!!

Feb.7,2015 (Sat.-opt.)♥Solo & Ensemble ContestTime tba @ Marshall HS (you can drive yourself, upon my permission…$10 commitment

April 14,2015 (Tu.-Req.) UIL Concert & Sight-Reading Contest..Time tba…Canton HS…(Participation is Required, but eligibility applies) Six Wks.Exam Grade

May 14, 2015 (Thurs.-Req.)……WOHS & MS Choirs Spring Concert & Choir Senior Slideshow…6:30 pm…WOHS
Auditorium…Full attendance & participation is Required, but eligibility applies; Six Wks. Exam……
(Parents, Please bring cookies & volunteer to serve, following our concert)

*May ?, 2015 (Req)…Scholastic’s Day Assembly Performance 9am White Oak HS Aud……This is a Major Test Grade

May 22-24, 2014 Fri-Sun: UIL State Solo & Ens. Contest Hendrickson HS in Pflugerville, TX…… Lv. Noon on the 22nd / Return 11:30 pm on the 24th …… Hotel: Embassy Suites, San Marcos, TX…..….. $15 commitment + meals $$ (this trip will include a day at Schlitterbahn Waterpark.. details to follow). If you attend this contest, and do not perform when assigned to, you will arrange for your parents to come pick you up in San Marcos, or arrange for your immediate return transportation to school, immediately upon this violation. Our District pays all of your expenses, and your
responsibility is to be prepared and perform at your assigned time. If you have any questions regarding this rule, please see Mrs. Hughes BEFORE planning on attending this contest! No “free-loaders” will be allowed to accompany us.

♥ All listed auditions are by choice, but once signed up and committed to attend, you WILL be assessed the listed entry
fee for your DNA:
· All-Region Auditions – $10 / Solo & Ensemble $10 per event / State S & E Contest $15 per event
· Rehearsal CD’s and Tapes will cost $1 each, and may be purchased through Mrs. Hughes or Mrs. Lovelace
See our blog for further information: hughesr.wonecks.net

MEDICAL RECORD/PARENT PERMISSION FORM

White Oak ISD Choirs

Student Full Name__________________________________Student ID#___________________Gr.____

(Last,…………..…..First,………….. Middle Intl)

Date of Birth:__________Current Age:____Height:___ft____inchesCurrent HS Yrs. in Choir:______

Street Address_______________________________City________________State_____Zip Code________

Home Ph. (903)_____________________________ Parents/Guardians in residence: (below) Mother/Guardian_____________________________Father/Guardian____________________________

Parent/Guardian’s Work: His Place-________________________________/ Wk.Ph.________________

“ “ “ Her Place-________________________________/ Wk.Ph. ________________

Student Cell (903)________________Father Cell ________________Mother Cell:__________________

Parent’s Emergency Contact (Ph)_______________Name:__________________Relation____________

Emails: Student___________________________(for communication between teacher and parents-below)

Emails: Mother/Guardian_________________________Father/Guardian_________________________

Family Physician______________________________________________/Ph.#______________________

Insurance Carrier________________________________________Group #________________________

Insured’s Name__________________________________________ID #____________________________

Insurance Ph.#______________________________________

Please list any allergies, special needs, or medications:________________________________________

______________________________________________________________________________________

Folder # ___________ Polo Shirt Sz. circle choiceYouth: S M L or Adult: S M L XL XXL

A separate Polo Shirt Order Form will be sent home soon, for purchase at a later date.

All information listed above will be confidential, yet will be taken on all of our destinations, in case of medical emergencies.

Permission Signatures needed on reverse side, please>>>>>>>>>>>>>>>>>>>>>>>>>>>>

 **************************************************************************************

Parent/Guardian:

I give my child permission to travel and participate with all 2014-2015 Choir activities. I further agree to indemnify and hold harmless White Oak ISD, sponsor(s), and any volunteer leader(s) for any harm that may befall my child. I understand that prudent and reasonable care will be taken to insure my child’s safety.

In the event of a medical emergency, and if I cannot be timely contacted, I give my permission for the district’s representative to seek emergency medical treatment for my child. I accept liability for medical expenses incurred for injury or illness that may occur on school-sponsored trips.

I have read and fully understand all aspects of this White Oak School Choir Member Handbook as found on hughesr.wonecks.net.  I also fully understand that I have the right and the privilege to discuss these or any other important issues with the choral director.

Parent/Guardian Signature_____________________________________________

Date________________________________________

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Student:

I understand that students shall be held strictly accountable for their behavior on school-sponsored trips. Students committing specified infractions may be punished by suspension or assignment to Alternative School as outlined in the Student Behavior Code of Conduct by White Oak ISD, as well as outlined in the Choir Member Rules section of the WOISD Choir Handbook. In addition, I shall represent my school in an honorable, respectful manner.

I have read and fully understand all aspects of this White Oak School Choir Member Handbook s found on hughesr.wonecks.net. I also fully understand that I have the right and the privilege to discuss these or any other important issues with the choral director.

Student Signature_______________________________

Date_________________________________________

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